Executive Assistant

Bergen County, NJ Full-time

Job Title: Executive Assistant

Reports To: President & CEO


Job Description:

Charity Navigator is looking for an Executive Assistant to join our team at our Glen Rock, NJ office. The Executive Assistant will provide day to day executive support to the CEO and will assist with daily office operations. This energetic and dedicated individual will be the first point of contact most people have with the organization and will, therefore, play a pivotal role in agency communications with all outside stakeholders. The Executive Assistant will also provide assistance in the areas of financial record keeping, scheduling management, and communications.

We provide a comprehensive benefits package to all full-time employees and encourage our staff to maintain a solid work-life balance. Learn more on Charity Navigator’s Join Our Team page.

Main Duties and Responsibilities:

  1. CEO Support
  • Manage a variety of responsibilities including communications and relationships with Board of Directors, donors/funders, media, consultants, advisers, etc, on behalf of the CEO.
  • Schedule meetings, draft minutes, follow-up on requests, and crafting brief emails or letters.
  • Support the CEO with calendar management, travel arrangements, and expense report submissions.
  • Quarterly Board meeting planning and management, including scheduling committee calls, preparing documentation for all meeting presentations, coordinating location and logistics, taking minutes, and any other follow-up, as needed.
  1. Office Support
  • Greet visitors and assist them.
  • Collect and distribute mail, and ship packages when needed at the post office.
  • Maintain an inventory of office supplies and submit orders, as needed.
  • Copying, filing, shredding, etc.
  • Primary user support contact by being on the phone queue and main contact on web-based helpdesk.
  • Maintain contact with building manager for facilities related issues/concerns.


Background and Formal Educational Experience:

  • A passion for the mission of Charity Navigator.
  • Minimum of 5 years experience working in an office environment in a similar position.
  • Prior experience in executive support and calendar management required.
  • Coordinate support to the CEO to facilitate effective day-to-day operations
  • Excellent skills and prior experience in customer service including a positive attitude and tone in the face of challenging callers.
  • Strong interpersonal and communication skills, both oral and written.
  • Familiarity with Microsoft Office suite, including strong Word skills.
  • Ability to work well with others and be extremely flexible
  • Strong ability to multitask and prioritize competing priorities


Charity Navigator is proud to offer competitive salaries and a comprehensive benefits package including medical, dental, and vision coverage, paid time off, holidays and retirement savings.


Charity Navigator provides equal employment opportunities to all employees and applicants for employment regardless of their race, color, creed, religion, sex, gender, disability, genetics or any other characteristic protected by federal, state or local law.